In the coach’s corner. Behind the scenes.

You build the fighters. We back the business.

Systems, bookings and member follow-ups for martial arts gyms. I handle the admin. You get back to coaching.

Book a call Take the free gym check
  • Less admin on your plate
  • New members looked after
  • More time to coach

Good coaching brings people in. What happens next matters.

Your passion built the gym. It shouldn’t take all your time.

  • More members.
  • More messages.
  • More to keep on top of.
  • You don’t have to carry it all.

What I handle

Keep the coaching. Hand over the admin.

One-off setup or ongoing support. Scope, hours and price agreed before we start.

  • Systems & bookings

    PT booking, useful automations, website updates and a simpler joining process.

  • Trials & new members

    Welcome messages, trial follow-ups and personal check-ins that actually happen.

  • Everyday member support

    Member questions, attendance check-ins and community coordination.

Keep the personal touch. Lose the manual work.

The R.O.P.E.S. Method

Five rounds. A clearer way to run your gym.

Start with a call. Agree the first priority. I get to work.

  1. Round 1

    Review

    Find what’s taking your time.

  2. Round 2

    Organise

    Agree what needs doing and who owns it.

  3. Round 3

    Put in place

    Set up and test the agreed processes.

  4. Round 4

    Engage

    Welcome, follow up and stay connected.

  5. Round 5

    Support

    Hand over, or keep me in your corner.

Useful before we even speak

A stronger corner starts here.

The Gym Business Check

Running the gym. Or doing every job?

Fifteen real situations. Find what runs smoothly and what still needs you to hold it together.

  • Free
  • 15 questions
  • About 5 minutes

Think about the last 30 days, not your best week. No system yet? That’s a useful answer.

What you get

A score out of 100, your weakest area and your first practical moves, across:

  1. Enquiries & trials
  2. Member experience
  3. Everyday admin
  4. Business visibility
  5. Owner independence
New-member checklistMake the first session the start of something. Open the checklistClose
  1. Before arrivalSend the time, directions, what to bring and a named contact.
  2. At the gymIntroduce the coach, show them around and explain what happens next.
  3. After the trialAsk how it felt, answer questions and explain their options.
  4. When they joinSend booking instructions, kit guidance and the approved community group invitation.
  5. Once settledCheck they feel welcome and know who to ask for help.

Adapt this to your gym. Invite people into groups rather than adding them automatically.

Katie Harvey in fight kit walking out before a bout

Meet Katie

I train. I run businesses. I understand both sides.

My background is in setting up businesses, organising operations and putting systems in place. Outside the Ropes brings that experience into a sport I love.

Book a call

Book a call

What would you like off your plate?

Tell me about your gym. We’ll talk through what you need and whether I’m the right person to help.

  1. 1
    Tell me about your gymFill in the short form.
  2. 2
    We talk it throughWhat’s taking your time and what to fix first.
  3. 3
    You decideScope, hours and price agreed before we start.
Outside the Ropes · Katie Harvey You build the fighters. We back the business.